Export businesses confused after administrative unit change

Confused about updating the company's new address

Since July 1, Vietnam has officially applied a two-tier local government model, including provincial and communal levels. This change has led to the adjustment of administrative names and addresses in many localities, causing information on business addresses to no longer be consistent with previously declared data on export registration, especially the CIFER system of the General Administration of Customs of China.

This makes many businesses confused about updating company addresses, factories, processing facilities, export codes...

Many export businesses are confused when the address information on the food export registration system to China no longer matches. (Illustration photo: VNA)

Currently, there are more than 3,800 product codes from food processing facilities in Vietnam licensed for import by China. Of these, about 1,500 codes belong to 18 items with high food safety risks as confirmed by 5 Vietnamese authorities, while the remaining more than 2,000 codes are low-risk products self-registered by enterprises.

Mr. Ngo Xuan Nam, Deputy Director of the Vietnam SPS Office, Ministry of Agriculture and Environment , said: "Enterprises exporting goods to China must declare the correct address in the registration dossier or update information on the CIFER system. However, the change of administrative units in Vietnam - specifically removing the district level in the address makes the current information no longer match the dossier previously approved by China.

If not updated promptly, goods may be refused customs clearance or encounter problems at the border gate. Therefore, proactively reviewing and adjusting information is very urgent for businesses during this transition period."

If there is any problem, the business should immediately report it to the Vietnam SPS Office.

To remove obstacles and maintain smooth exports, the Vietnam SPS Office has proactively worked with the Chinese side. At the 92nd meeting of the SPS-WTO Committee on June 19 in Switzerland, the SPS Office coordinated with the Vietnamese Permanent Mission in Geneva to hold a bilateral meeting with representatives of the General Administration of Customs of China to officially announce the change in the administrative system in Vietnam.

Vietnam requested that Chinese Customs coordinate and provide support, and have appropriate technical solutions to avoid disruptions in agricultural food exports according to Regulation 248 of the General Administration of Customs of China while businesses update their new addresses.

Mr. Ngo Xuan Nam, Deputy Director of SPS Vietnam Office. (Photo: Tung Dinh)

Mr. Ngo Xuan Nam said that the Vietnam SPS Office is advising the Ministry of Agriculture and Environment to issue an official note requesting the Chinese side to cooperate closely in handling this situation.

SPS Vietnam also recommends that exporting enterprises proactively review registration information and promptly update it according to instructions to avoid disruption of export activities.

In particular, in case of any problems during customs clearance, enterprises should proactively contact the Vietnam SPS Office directly for specific instructions and support when necessary.

According to Article 19, Regulation 248 of the General Administration of Customs of China, during the registration validity period, when an enterprise has changes in information such as name or address, it is required to submit an adjustment dossier to the General Administration of Customs of China. The dossier includes a comparison table of the changed information and related supporting documents. Only after being reviewed and approved by the Chinese side, the new information will be updated.

(Source: Tien Phong)

Link: https://tienphong.vn/doanh-nghiep-xuat-sang-trung-quoc-bi-tu-choi-thong-quan-do-sap-nhap-tinh-huyen-xu-ly-the-nao-post1757693.tpo

Source: https://vtcnews.vn/doanh-nghiep-xuat-khau-lung-tung-sau-thay-doi-don-vi-hanh-chinh-ar952896.html